{"category":{"slug":"ai-meeting-assistants","label":"AI meeting assistants"},"methodology_url":"https://www.orbator.io/ai-index/methodology","license":"Free to use with attribution to orbator.io","date":"2026-07-26","engine":null,"available_dates":["2026-07-28","2026-07-26","2026-07-25","2026-07-23","2026-07-22","2026-07-11","2026-07-10","2026-06-23","2026-06-18","2026-06-17","2026-06-12"],"policy":{"quotable_engines":["anthropic","openai","gemini"],"max_excerpt_chars":400,"full_text_public":false,"customer_runs_public":false,"full_text_retention":"retained at least 24 months, then operator review","notes":["Only Index category runs are archived publicly — customer scans never appear.","The quotable unit is a short excerpt of at most 400 characters, never the full answer.","Engines outside the verbatim allowlist are recorded as having answered, with the excerpt withheld under their terms.","Prompt intent is published; the prompt text itself is not."]},"status":"ok","count":14,"limit":50,"truncated":false,"engines":[{"engine":"gemini","count":7,"withheld":false,"answers":[{"engine":"gemini","answered_on":"2026-07-26","prompt_intent":"best_in_category","excerpt":"Choosing the best AI meeting assistant for transcription and note-taking depends on your specific needs, but several tools consistently rank high for their robust features and accuracy. These assistants automate the process of recording, transcribing, and summarizing meetings, allowing participants to focus on the discussion rather than manual note-taking.\n\nHere are some of the top AI meeting assi","excerpt_withheld":false,"withheld_reason":null,"highlights":[]},{"engine":"gemini","answered_on":"2026-07-26","prompt_intent":"best_in_category","excerpt":"For automatically summarizing meeting recordings, a variety of AI-powered tools offer features that go beyond simple transcription, providing concise summaries, action items, and searchable insights. These tools cater to different needs, from individual users to large enterprises, with varying levels of integration, privacy, and post-meeting automation.\n\nHere are some of the best tools available f","excerpt_withheld":false,"withheld_reason":null,"highlights":[]},{"engine":"gemini","answered_on":"2026-07-26","prompt_intent":"problem_solving","excerpt":"To automatically take notes and extract action items from your meetings, several AI-powered tools offer robust solutions, moving beyond simple transcription to provide structured summaries and actionable tasks. These tools integrate with popular conferencing platforms like Zoom, Google Meet, and Microsoft Teams.\n\nHere are some of the highly-rated options:\n\n**Tools Excelling in Note-Taking and Summ","excerpt_withheld":false,"withheld_reason":null,"highlights":[{"start":274,"end":278,"name":"Zoom"},{"start":280,"end":291,"name":"Google Meet"},{"start":297,"end":306,"name":"Microsoft"}]},{"engine":"gemini","answered_on":"2026-07-26","prompt_intent":"problem_solving","excerpt":"Capturing key decisions from team meetings without manual note-taking has become increasingly efficient thanks to advancements in artificial intelligence and specialized meeting software. These tools aim to keep team members engaged in the discussion while ensuring that crucial outcomes, action items, and rationales are accurately recorded and easily accessible.\n\nHere are several effective ways to","excerpt_withheld":false,"withheld_reason":null,"highlights":[{"start":14,"end":23,"name":"Decisions"}]},{"engine":"gemini","answered_on":"2026-07-26","prompt_intent":"alternatives","excerpt":"Many alternatives to the most popular AI meeting note-taking tools are available, catering to diverse needs such as bot-free recording, specialized sales coaching, enhanced integrations, and comprehensive meeting lifecycle automation. While tools like Otter.ai, Fireflies.ai, Fathom, Jamie, tl;dv, Lindy, and Notion AI are widely recognized, a variety of other solutions offer distinct advantages.\n\nH","excerpt_withheld":false,"withheld_reason":null,"highlights":[{"start":252,"end":257,"name":"Otter"},{"start":262,"end":271,"name":"Fireflies"},{"start":276,"end":282,"name":"Fathom"},{"start":284,"end":289,"name":"Jamie"},{"start":291,"end":296,"name":"tl;dv"},{"start":309,"end":318,"name":"Notion AI"}]},{"engine":"gemini","answered_on":"2026-07-26","prompt_intent":"comparison","excerpt":"AI meeting assistants for sales teams and AI meeting tools for general business use both leverage artificial intelligence to enhance meeting productivity, but they differ significantly in their specialized features, primary objectives, and target users.\n\n**AI Meeting Assistants for Sales Teams**\nThese tools are specifically designed to optimize the sales cycle and improve sales performance. Their","excerpt_withheld":false,"withheld_reason":null,"highlights":[]},{"engine":"gemini","answered_on":"2026-07-26","prompt_intent":"recommendation","excerpt":"For sales calls, several AI meeting assistants offer robust CRM integrations, with the \"best\" often depending on the specific needs of a sales team, including their existing CRM, budget, and desired level of automation. Tools like **Gong**, **Chorus.ai**, **Coffee**, **Otter.ai**, **Fathom**, and **Fireflies.ai** are consistently highlighted for their strong capabilities in syncing meeting data wi","excerpt_withheld":false,"withheld_reason":null,"highlights":[{"start":233,"end":237,"name":"Gong"},{"start":243,"end":249,"name":"Chorus"},{"start":258,"end":264,"name":"Coffee"},{"start":270,"end":275,"name":"Otter"},{"start":284,"end":290,"name":"Fathom"},{"start":300,"end":309,"name":"Fireflies"}]}]},{"engine":"perplexity","count":7,"withheld":true,"answers":[{"engine":"perplexity","answered_on":"2026-07-26","prompt_intent":"best_in_category","excerpt":null,"excerpt_withheld":true,"withheld_reason":"source_terms","highlights":[]},{"engine":"perplexity","answered_on":"2026-07-26","prompt_intent":"best_in_category","excerpt":null,"excerpt_withheld":true,"withheld_reason":"source_terms","highlights":[]},{"engine":"perplexity","answered_on":"2026-07-26","prompt_intent":"problem_solving","excerpt":null,"excerpt_withheld":true,"withheld_reason":"source_terms","highlights":[]},{"engine":"perplexity","answered_on":"2026-07-26","prompt_intent":"problem_solving","excerpt":null,"excerpt_withheld":true,"withheld_reason":"source_terms","highlights":[]},{"engine":"perplexity","answered_on":"2026-07-26","prompt_intent":"alternatives","excerpt":null,"excerpt_withheld":true,"withheld_reason":"source_terms","highlights":[]},{"engine":"perplexity","answered_on":"2026-07-26","prompt_intent":"comparison","excerpt":null,"excerpt_withheld":true,"withheld_reason":"source_terms","highlights":[]},{"engine":"perplexity","answered_on":"2026-07-26","prompt_intent":"recommendation","excerpt":null,"excerpt_withheld":true,"withheld_reason":"source_terms","highlights":[]}]}]}